The guideline set by the New York State Library Division of Library Development is to review a library’s entire policy within a 5-year period. This is necessary given that policy is the blueprint for library operations, an administrative guide for the Director, a rulebook for the staff, and a bill of rights for the public.
The Standards and Development Committee is to set a yearly schedule, based upon the calendar year, of what areas of the policy are to be reviewed in a given calendar year. When the Standards and Development Committee reviews portions of the policy, this is to be documented by the Committee in its report to the Library Board. Also, the Committee is to record when a particular portion of policy was reviewed by specifying the date of review in the Table of Contents page(s) of the policy. For areas of the policy that are specific and require ongoing review, such as the Internet Policy, the Committee is to place the date of review in the footer of the policy (these policies usually have a separate document as well as statement in the library policy proper) and in the Table of Contents page(s). It should be strongly noted that the Committee is to report regularly to the Library Board on its ongoing review of policy.