Collection at Kingston Library
Approved by the Kingston Library Board on November 19, 2009, reviewed and updated August 16, 2018
A. Mission and Objectives
The mission of the Kingston Library is to be a vital center in our diverse community that inspires lifelong learning and empowers our citizens by providing free and equal access to information, ideas, books, and technology. The Library will provide the community with quality staff, resources, programs and service. The Library recognizes these five main fields of responsibility are:
B. Selection of Materials
For a well-rounded collection, library staff select materials based on local and national demand, professional and popular media reviews, and recommendations from the public and other library staff, while also ensuring adequate availability of literary staples. Budget and space limitations require a focus on materials that appeal to a broad range of library users, rather than the academic and highly technical works collected by universities and other research institutions.
Criteria for Book Selection
C. Gifts
The Friends of Kingston Library accept donations of materials in good condition which are sold to raise money for the Library.
By accepting gifts, Kingston Library assumes no special obligation to the donors or that the gift will be retained in perpetuity. Donated materials are accepted with the understanding that the Library has the right to determine the disposition of the gift items. Donations become the property of the Kingston Library, and may be given to other libraries and nonprofit agencies, sold at the Friends of Kingston Library book sale, or discarded at the discretion of Library staff. Donated materials which may be added to the collection will not automatically be replaced if worn-out, damaged, or lost, or if they have become obsolete. Gifts that do not meet the Library’s selection criteria are disposed of in whatever way the Library sees fit.
The Library discourages conditional gifts, but the Board of Trustees may approve special arrangements. Upon request, the Library will provide the donor with an acknowledgement letter to serve as a tax receipt. The Library is not permitted to place a value on donations.
Due to the volume of gifts received, the Library cannot track or return unsolicited items received from publishers or individuals. The Library can supply the donor with a letter of acknowledgment if one is requested at the time of donation. By law, the Library cannot determine the value of a donation for tax purposes.
Donors who wish to have an evaluation of their gifts for tax purposes are referred to the IRS Publication 561, Determining the Value of Donated Property, and Publication 526, Charitable Contributions.
D. Withdrawal of Materials, Resources and Equipment
Materials which no longer meet the stated objectives of the Library, will be withdrawn from the collection. An item is considered for discard when it is:
The Library will follow the standards set forth in the latest edition of The CREW Method: Expanded Guidelines for Collection Evaluation and Weeding for Small and Medium-Sized Libraries as closely as possible. Materials that are weeded from the collection will be disposed of in the most appropriate manner, which may include sale to the public, donation to another library or organization, exchange with another library or recycled. Disposition of library materials weeded will be at the discretion of the director.
E. Requests for Reconsideration of Materials
The Kingston Library Board of Trustees recognizes that individuals within the community have diverse interests, backgrounds, cultural heritages, social values and needs. The Board further recognizes that the library serves all people within the community regardless of age, race, national origin, or political or social views.
The library does not exclude books that are biased, partisan, or anti-social, or which may offend the tastes of some citizens for reasons of frankness of vocabulary or description, unless these books are also below our accepted standards of selection.
A balanced collection will represent all points of view on a subject, even those that might be considered extreme. The purchase of controversial items by the library does not constitute endorsement of the views expressed.
The Board believes that while anyone is free to reject for themselves materials of which they do not approve, this cannot be exercised to restrict freedom of others to read or inquire. Kingston Library supports the American Library Association’s Library Bill of Rights and Freedom to Read statements.
Kingston Library serves people from many walks of life, with a variety of viewpoints and tastes. Materials are purchased to meet these diverse needs, believing that the right to read and the right of free access to library collections for people is essential to the individual’s freedom of thought. It is the obligation of the public library to reflect within its collection differing points of view and a variety of types of writing. The Library does not endorse particular beliefs or views, nor does the selection of an item express or imply endorsements of the viewpoint of the author.
Consequently, it is inevitable that some patrons will find certain materials in the Library’s collection objectionable. But, the Library belongs to the entire City of Kingston and has a responsibility to serve it in all its diversity. That responsibility includes providing materials that may be offensive to certain patrons.
The Library will attempt to present various points of view for controversial issues, but in no circumstance should it take a public stand. The Library’s function is not to dictate, but rather to educate and provide materials from which patrons can make intelligent choices and decisions.
As a responsibility of our library service, books and other materials are chosen to cover a wide variety of subjects for the information, education, and enjoyment of the people of our community. No materials are to be excluded due to the race, nationality, political or religious views of the writer. No reading matter shall be removed from the library shelves because of doctrinal or social content.
Patrons or staff members who wish to request the reconsideration of library materials must complete and sign a Request for Reconsideration Form (See Exhibit A), which is available at the circulation desk. The form must be completely filled out, thus assuring the patron that his/her concern will be addressed by the appropriate library staff. Anonymous communications will not be honored. Action will only occur after the signed Request for Reconsideration Form is returned to the Library.
Once a completed Request for Reconsideration Form is returned to the Library, the board is notified and a formal process begins. During this process, the materials in question will remain in the Library’s collection. The director, in conjunction with members of the board, will review the materials in question and make a decision. The board will forward a written response to the complainant.